Job Title: Office Generalist - Remote | WFH
Job Overview
We are in search of a highly adaptable, organized, and detail-oriented Office Generalist to join our dynamic team. In this pivotal role, you will provide essential support to two independent businesses, facilitating day-to-day operations and ensuring efficient workflows. As a key contributor in both logistics and service sectors, you will engage in a variety of administrative tasks, playing an integral role in fostering growth and enhancing operational efficiency.
Key Responsibilities
- Manage onboarding processes, including the creation and issuance of essential documents such as disciplinary and termination letters.
- Assist in maintaining compliance with HR policies and federal, state, and local employment regulations.
- Support management with processing employee documentation and generating required reports.
- Coordinate employee training and development initiatives.
- Track delivery cases to meet customer satisfaction and performance standards.
- Monitor driver performance and oversee personnel and equipment usage for accurate billing.
- Handle invoicing for clients and contractors, ensuring timely payments.
- Execute general clerical duties, such as filing, data entry, and document management.
- Process payroll through ADP and keep employee records up to date.
- Assist with financial management tasks, including managing receipts and invoices for accountants.
- Support the mobilization of personnel and equipment as necessary.
- Help develop and document efficient operational processes to promote growth.
- Manage procurement of materials and equipment as required.
- Assist in basic marketing tasks such as email campaigns.
- Ensure the confidentiality of sensitive information, including customer and payroll data.
- Provide quality assurance by monitoring daily activities and addressing issues promptly.
- Offer general administrative support to management as needed.
Required Skills
- Proven experience in a similar role or relevant field, demonstrating strong clerical skills and attention to detail.
- Proficiency in Microsoft Office Suite and exceptional organizational abilities.
- Capability to manage multiple tasks independently while maintaining high efficiency.
- Strong written and verbal communication skills, with the ability to collaborate effectively with team members.
- Confidence in interacting with employees and management, along with the capacity to track hours and documentation.
- Willingness to learn, adapt, and grow within the role.
Qualifications
- Previous experience in office administration or small business environments is essential.
- Basic knowledge of Human Resources, project coordination, and accounts payable/accounts receivable (AP/AR).
- Ability to thrive collaboratively in a fast-paced environment, showcasing strong problem-solving and organizational skills.
- High School diploma or Associate's Degree required; an Associate's or Bachelor's degree, or related field experience is preferred.
Career Growth Opportunities
This position provides opportunities for professional development and skill enhancement through training, enabling you to gain valuable experience that can lead to career advancement within the organization.
Compensation And Benefits
- Part-time position (30-40 hours per week).
- Dental and Health Insurance.
- Company-paid cell phone.
- Paid time off.
Join us and contribute to the success of two thriving businesses while advancing your own career in a supportive, dynamic work environment.
Employment Type: Full-Time
